Finding a Special Order Transaction


To check on the status of a Special Order:

  1. Select Services > Find > Special Order.  The Find Special Orders window will appear. 


    Fields and options in the Find Special Orders window include:

    Customer

    Returns records containing the customer selected using the Customer Find process offered in the drop-down list.

    Job #

    Returns records matching the ID number for the special order transaction.

    Sale #

    Returns records matching the ID for the sales transaction that contains the special order.

    Env #

    Returns records matching the ID for the job envelope.

    PO #

    Returns records matching the specified purchase order number.

    Location

    Returns records matching the specified location.

    Location Type

    Returns records matching the specified location type.

    Entered

    Returns records matching the date the special order was placed.  Note the default is All Dates.

    ETA

    Returns records matching the estimated time of arrival indicated.  Note the default is All Dates.

    Received

    Returns records with matching dates the item was received in the store.

    Vendor

    Returns records matching the entered or selected vendor ID.

    Store #

    Returns records with matching receiving store numbers.

    Associate

    Returns records with matching intake associate.

    Notifications

    Returns records with notifications created or completed on a specified date.

    Status

    Returns records that return any of the following statuses:

     

    Need More Info

    Need to Order

    Waiting on Vendor

    All Here

    Part Here

    Complete or Canceled.

  2. Complete Find Special Orders fields as needed to retrieve the appropriate data. 
    NOTE:  When using the Special Order Find filter, at least one status box must be selected to perform a search.
     
  3. Select OK.  A list of Special Orders matching the criteria will appear. 


    Fields in the Special Orders list include:

    Key

    The special order ID.

    Customer

    The name of the customer who placed the order.

    Phone

    The customer’s phone number.

    Entered

    The date the order was taken.

    ETA

    The estimated time of arrival.

    Vendor

    The vendor with whom the order was placed.

    Style

    The vendor’s style number.

    NMI

    Whether more information is required.

    NTO

    Whether the item has yet to be ordered.  The item is considered ordered once a PO (purchase order) number has been saved in the record.

    Status

    Whether any or all of the order has arrived in the store.

    Desc

    A description of the item.

    Hide Completed Orders

    Whether this list should include orders that have been completed and picked up by the customer.

  4. Select the specific line for more information or to edit the Special Order.
  5. To print the entire list of matching Special Orders, select Print List….
  6. To close the list when you have finished reviewing it, select Close

 

Updated on Mon, 14 Jun 2021 by Angela Chiaravalle

Glad we could be helpful. Thanks for the feedback.

Sorry we couldn't be helpful. Your feedback will help us improve this article.

How helpful was this page?