The Receive Invoice function is used to fulfill submitted PO’s.  Submitting a PO marks all its associated styles as ordered. 

NOTE: It is possible to use Receive Invoice without using PO’s.  This can be useful for importing vendor invoices/data or adding multiple items quickly.  See Receive Invoice: Adding Items for more information on using this feature standalone.

To receive items ordered on PO’s:

1. Click Inventory > PO > Rcv Invoice.  The Select Vendor for Invoice window will appear.
   
2. Select a vendor using the Vendor field or drop-down at the top OR use the + button to select a vendor that has outstanding ordered items.
   NOTE: The number of special orders shown here is the number that are waiting to be ordered.  Once ordered, they are reflected in the Ordered column number.
3. The Items Ordered window will appear showing all ordered items for this vendor.  Select the items you are receiving and click OK.
   
4. The Receive Invoice window will appear with your selected items.
   
5. At the top, enter your Invoice # and/or Packing #.  Optionally, use the Invoice button if you have an invoice file you wish to attach.
6. The Received date will default to today but can be changed if you need to backdate.
7. Enter the quantity Received Today on each line or use the Receive All button to receive all outstanding items.
8. On each line, you can use the   button to edit item details and the  button to enter a GIA stone certificate # to download the certificate data to The Edge.
9. Optionally, if you have an additional cost you need to factor in equally, use the Split Costs button.  This will divide a cost proportionally across all styles factoring in quantity and cost differences.
10. Edit category and pricing as desired.  If you need to revert to the original cost from the PO, use the Recall Costs button.  This will also recalculate the other pricing fields if auto-price is enabled.
11. Click Save / Close to add these items to inventory.  A list of all added items will be displayed.