Adding a Vendor


To add a new vendor to the system:

  1. Select the Vendors > Add from the Inventory menu.  The Vendor window with the Contact tab selected will appear. 

     

    Fields and options in the Contact tab include:

     

    General

     

     

    ID

    Enter an ID number for the vendor.  It may be up to three characters and can contain letters and numbers.

     

     

    Inactive

    Indicates that the vendor is inactive.  If it is, the vendor will not appear in list views.

     

     

    My Brand

    Indicates that the vendor is a store or company brand; you might use this most for items that you build or assemble in-house.

     

     

    Name

    The company name of the vendor.

     

     

    Address

    The address for the vendor.

     

     

    Address 2

    Additional address line for the vendor address.

     

     

    Postal Code

    The ZIP code for the vendor.

     

     

    City

    The city of the vendor.

     

     

    State/Province

    The state of the vendor.

     

     

    Country

    The country of the vendor.

     

     

    Phone

    The vendor’s phone number

     

     

    Fax

    The vendor’s fax number.

     

     

    Website

    The vendor’s website.

     

     

    Email

    The vendor’s email address.

     

    Credit Manager

     

     

    Name

    The name of the credit manager for the vendor.

     

     

    Phone

    The direct phone number of the special order contact.

     

     

    Email

    The direct email of the special order contact.

     

    Orders

     

     

    Our Account #

    Your account number with that vendor.

     

    Salesperson

    The name of your salesperson or other contact person with that vendor.

     

    Phone

    The direct phone number of your salesperson.

     

    Email

    The direct email of your salesperson.

     

    Special Orders

    The person to contact for special orders.

     

    Phone

    The direct phone number of the special order contact.

     

    Email

    The direct email of the special order contact.

    Returns

     

     

    Name

    The name of the vendor contact for returns.

     

     

    Address

    The street address of the vendor contact for returns.

     

     

    Address 2

    The second line of the street address of the vendor contact for returns.

     

     

    Postal Code

    The postal code of the vendor contact for returns.

     

     

    City

    The city of the vendor contact for returns.

     

     

    ST/Province

    The state or province of the vendor contact for returns.

     

     

    Country

    The country of the vendor contact for returns.


     
  2. Enter contact information for the vendor, including ID, name, address, telephone and fax numbers, website, email, account number, and contact information for your salesperson, special orders, and the credit manager.  Select My Brand to indicate that the vendor record is one of your own; this is necessary for build and assemble items.
    NOTE:  Only Vendor ID and Vendor Name are required.  The remaining fields are optional.
     
  3. Select the Pricing tab.  The Pricing tab will appear with a button that reads See Pricing.
  4. Select See Pricing to enter pricing information. 
    NOTE:  Vendor pricing is not necessary for every vendor.  This is only for vendors who have specific pricing rules that are different from those of the appropriate category.  This option is offered as an alternative to creating a category for vendors who do have separate pricing rules.


     

    Fields and options in the Pricing tab include:

    Automatic Markup

    Enables you to associate a predefined markup with this vendor that will override the markup assigned in the category.

    Commission Adjustment

    Represents an adjustment paid to an associate for selling an item from this vendor.  If you enter 75 percent, the commission will be reduced by 25 percent.

    Overrides Category Adjustment

    Whether this commission adjustment overrides the adjustment listed in the category record.

    Compounds Category Adjustment

    Whether this commission adjustment is figured on top of the adjustment in the category record.


     
  5. Select the Notes tab to enter miscellaneous information about the vendor.
  6. When all information has been entered, select a save option from the Record Navigation Bar.

 

 

 

Updated on Fri, 16 Apr 2021 by Angela Chiaravalle

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